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OverviewWith the Conference Manager, applicants register for events and conferences and prospective participants submit their abstracts. A link is created between the client website and LinkingHealthProfessionals so the registration details can be transferred to the client's community. Administrators can track the registration numbers, payments, and abstract submissions, including abstract approval/denial and publication.
Features
RegistrationAbstract Submissions
Return on investmentLinkingHealthProfessionals offers a conference manager solution to healthcare organizations that reduces administrative costs by simplifying the registration and abstract submission process.You can achieve this by: Decreasing the amount of time required to check registration and paymentsAs the registration system is fully automated and payments are made online by the registrant, no administrative follow-up is required. Transaction and registration details are made available as soon as they occur. There is no need to search for lost or missing paperwork so conference managers can concentrate on the actual conference and not the registration process.Introducing an online processAn easy-to use, online registration and/or abstract submission process can help to increase the number of attendees to your events. A link from your website, directs guests to a user-friendly online registration or abstract form. Guests are more likely to register for an event if the process is made simple, intuitive and frustration free. Our registration process is as simple as entering some basic information, selecting the type of registration and making the payment. Registration payments are made via a secure network and personalized confirmation emails are sent to confirm registration.Offering convenience to abstract authorsSubmitting an abstract for a conference can be a long, drawn-out process. With LinkingHealthProfessionals the process is made simple, convenient and quick. A link from your website directs authors to an easy-to-use abstract submission form. In a few simple steps their abstracts are submitted with ease. From there you select the most suitable abstracts for approval and build a quality conference to be proud of.Reducing shipping costs and paper handlingAll registration and abstract information is submitted and reviewed online so there is no need to print and mail registration packages or calls for abstracts. Decreasing the amount of paperwork significantly reduces the overall cost of registration and/or abstract submission. As well, the likelihood of data entry error is eliminated as it is the registrant and author who provide this information.Case StudyOverview
CaseThe Centre for the Evaluation of Health Professionals Educated Abroad (CEHPEA) provides evaluation, orientation and education programs for internationally educated health professionals. It's a not-for-profit organization, who in combination with the Ontario Ministry of Health and Long-Term Care, works towards expanding the services for internationally educated health professionals. Both written and clinical assessments are provided for international medical graduates in the education centre located in downtown Toronto. OSCEs (Objective Structured Clinical Examinations) are conducted in the facility as well as orientation programs and various education symposiums.ChallengesOrganizing events is a time consuming, detail oriented task that utilizes a large amount of resources. The process of finding suitable content and speakers for conferences alone is a complex task tied up in paperwork and administrative manpower. Keeping track of abstracts, authors and decisions using spreadsheets and paper processes are confusing and inefficient, not to mention, inviting guests, sending out registration forms, collecting information and payments. With all of this administrative paperwork, it is difficult to determine how quickly the event is filling and the status of the conference registration.SolutionIntroducing a web-based conference manager including tools for registration and payment, as well as an abstract submission feature benefits the organizer, the registrant and the abstract author in a number of ways. Event organizers can establish user-friendly registration and/or abstract submission processes using LinkingHealthProfessionals. Registrants enter the online registration though a link from your website or via an email link, and access a simple registration form. Through some basic information gathering, event selection and payment, registrants have completed the registration process in three simple steps. Organizers are then able to view and export real-time registration numbers and payments providing them with the information required to make important decisions.The abstract submission process is similar to the online registration, where an author submits his/her abstract online using a form. Once the form has been submitted, event organizers have the ability to review all abstract information quickly and with a click of a button send the abstract author their decision. The method is convenient for the author and the decision process is paperless and streamlined. Benefits Realized:In addition to increasing the effectiveness and availability of a registration and abstract submission process, the Conference Manager module offers the following benefits:
ReportingEvent organizers are able to view reports for registration and abstracts. Through the registration reports they are able to see the number of guests who have registered as well as their registration information, including payment. Registration details are made available for export in Excel format. For abstracts, event organizers are able to view all information submitted by the abstract author. This information is vital in the decision making process and since it is stored in one central location, all persons involved in the decision making can view the information at the same time from any location. |
