Clinical Appointments

Overview

The Clinical Appointments module is used to submit faculty appointments and re-appointment applications. The applicant completes the form, uploads any required documents and identifies a referee. The administrator subsequently validates the referee, reviews the application and publishes the decision.

Why? Automate clinical appointment process based on your application cycle and preferences Reduce the time it takes to gather information from candidates and referring individuals View all candidate information (application, CVs, etc) in one central location Committee members can approve or deny candidates online and notify them immediately Administrators can publish electronic letters of appointment or refusal Candidates can accept or refuse appointments with a click of a mouse

Who? Hospital site administrators University/college administrator Candidates Referring Individuals Appointment committee members

Features

• Link directly to candidate application form from your website
• Ability to define multiple application cycles
• Appoint committee members and referring individuals
• Curriculum Vitae (CV) attachment function
• Copy/paste function for posting Letter of Intent
• Rich text tool bar for formatting
• Email notifications sent to referring individuals
• Referral attached directly to the candidate's application
• Referral validation process to ensure legitimacy
• Administrator view of all candidate applications, required candidate documents, referrals and status.
• One-step decision mechanism
• Publish committee decisions separately or all at once
• Candidate notification process
• Candidate appointment acceptance/refusal tool
• Printing function where administrators can print all information for all applicants at one time
• Publish and deliver letter of acceptance immediately once candidate is approved
• Export all candidate's information to Excel

Return on investment

LinkingHealthProfessionals can significantly reduce the workload of your administrative staff and increase the efficiency of your overall clinical appointment process. Save valuable resources normally used to manually deal with this staggeringly redundant, expensive and error-prone process.

You can achieve this by:

Decreasing the number of FTE hours spent at the administrative level gathering and disseminating information

Avoiding the numerous phone calls to validate referrals

Reducing the amount of time printing offers of appointment or refusal letters

Case Study

Overview

Case

Challenges

Solution

Progressing from a manual practice to an automated process will improve the overall effectiveness of the clinical appointment process. In the Clinical Appointments module candidates initiate their appointment approval by completing the online application, including the submission of all mandatory documents and Referee contact information. The Referee supplies a referral immediately upon reviewing the candidate's application and the administrator reviews all information provided and subsequently a decision is made. This web-based solution allows users to see all of the data and ensures that candidates, referees, committee members and administrators all have access to the same accurate and complete record.

Benefits Realized:

Timely Response Since the appointment process is carried out within a specific time frame it's important that tasks are completed in a timely fashion. An automated process ensures that all documents are provided at the time of submission thus reducing the effort administrators need to expend on searching for missing documents. Administrators can track the status of applications at anytime, can determine which referees are delinquent with submitting referrals, and can follow up immediately without tracking down a phone number.

Compliance By automating the submission of the application, the onus of completion is placed on the candidate thus increasing compliance of document submission. Requiring mandatory documents at the time the application is submitted forces candidates to comply and reduces the amount of time FTEs spend tracing missing documentation.

Self-Serve Component By providing all parties concerned with a self-serve component, all information is complied in one central database thus reducing the dependency on hospital and university staff to collect and disseminate information. These resources can be better used elsewhere.

Process The Clinical Appointments module begins and ends with the candidate. The candidate proceeds to the Clinical Appointments module in LinkingHealthProfessionals and completes an online application form. The process includes the referee providing a reference and the administrators reviewing and making a decision regarding the application. The final step involves the candidate receiving a notification of Letter of Appointment for approval or refusal, and is completed when the candidate accepts or refuses the offer.

Reporting